ELearning has been transforming school and college education by enabling students to access up-to-date content instead of reading outdated textbooks. Likewise, eLearning helps enterprises train, upskill, and reskill the workforce by providing access to digital content in multiple formats.
However, no enterprise or educational institute can implement eLearning successfully without maintaining and managing a comprehensive digital library. While choosing the digital library, it needs to ensure that learners can acquire knowledge and hone skills by accessing multi-format content seamlessly.
At the same time, it must focus on reducing the time and resources required to manage various functions of the digital library. Digital library management software helps organizations to ensure the smooth functioning of digital libraries through end-to-end automation.
The software ensures that each learner can acquire knowledge by accessing eLearning content in the desired format and preferred way. Additionally, it helps organizations implement, customize, update, and integrate the digital library software without increasing IT staffing costs.
While planning eLearning implementation, decision-makers focus extensively on investing in the right digital library management system. We can understand the massive significance of this eLearning software for enterprises and educational institutions by discussing some of its prominent functions.
9 Key Functions of Digital Library Management Software
- Content Repository
While implementing eLearning, organizations need content in multiple languages and formats. Leading digital library management solutions support multiple languages and users. At the same time, they enable organizations to access a ready-to-use content repository.
The content repository enables learners to access a variety of eLearning content, including eBooks, videos, simulations, journals, and quizzes. Hence, a learner can understand a topic in the desired way by reading eBooks or watching videos.
- Curated Content
In addition to providing a multi-format content repository, the digital library management software enables instructors and trainers to share curated content with learners. Instructors can use built-in content creator tools to create eBooks by combining articles, blogs, case studies, and whitepapers.
At the same time, they can help learners familiar with cutting-edge technologies and industry trends by sharing information collected from external sources. The curated content helps learners understand a topic in-depth and apply knowledge in real time.
- Clear Search Interface
The software provides learners with access to relevant eLearning content according to specific courses or training programs. Additionally, it makes it easier for learners to find relevant eLearning content by featuring an intuitive search interface.
A learner can use the search interface to find eLearning content related to specific topics or subjects. Also, he can see additional information about the eLearning content by reading descriptions and checking tags.
- Catalog Maker
Cataloging is one of the time-consuming tasks in digital library management. The ready-to-use content repository eliminates the need to create catalogs from scratch. At the same time, the digital library management system simplifies the process by featuring built-in catalog maker software.
A training manager can use these tools to record and organize eLearning content without putting in extra time and effort. Also, the software makes it easier for him to track each piece of eLearning content in real-time.
- Content Planner
While implementing eLearning, administrators create multiple courses and training programs. They need to ensure that each learner can access relevant eLearning content according to a course or training program. Digital library management software simplifies the process by supporting custom content plans.
An administrator can map eLearning content to a specific course or training program by making content plans. At the same time, he can ensure an in-depth understanding of a topic by providing access to curated content related to specific and generic topics.
- Assessments and Tests
ELearning creates opportunities for learners to acquire and hone skills at their own pace. However, the administrator needs the option to monitor learner progress and measure learner performance while implementing eLearning.
The digital library management system facilitates learner progress monitoring by featuring a repository of tests and assessments. It enables administrators to measure learner performance using sets of multiple-choice questions. Additionally, the administrator has the option to make students answer advanced and random questions.
- Report
Leading digital library management platforms come with intuitive dashboards. Administrators can use the dashboard to track eLearning content accessed by individual learners. At the same time, the dashboard enables him to generate custom reports based on real-time eLearning data.
Hence, the reports make it easier for him to track eLearning content access and performance based on real-time data. Also, the administrator can generate reports to measure eLearning content needs and requirements using multiple KPIs.
- Gamification Features
About 96% of learners abandon online courses due to various reasons, including a lack of engagement. Organizations increase online course completion rates through the gamification of eLearning experience. They engage and retain learners by gamifying eLearning experiences using tools like badges and virtual coins.
Leading digital library management software comes with gamification features to keep learners engaged and increase course completion rates. While implementing the eLearning tool, administrators can gamify eLearning experiences by choosing from a slew of features and options.
- Integration Options
While implementing eLearning, organizations focus on building an integrated or unified learning platform. They form a unified platform by combining digital library management software with essential eLearning tools like learning management systems and online classroom software.
Cloud-based digital library management solutions come with robust integration APIs. While implementing the software, administrators can use APIs to integrate it seamlessly with various eLearning tools and platforms. However, an organization also has the option to implement unified learning platforms with built-in digital library management tools.
Conclusion
Digital library management software simplifies eLearning implementation by automating many library management tasks. However, decision-makers must focus on choosing a library management system that is easy to use, implement, customize, and maintain. Also, they need to ensure that the edtech solution can be integrated seamlessly with existing eLearning tools and platforms.
About Mintbook
Mintbook enables enterprises and educational institutions to avail of digital library management software as part of a unified learning platform. The unified learning platform helps them curb eLearning costs by combining a comprehensive digital library with online classroom software and a learning management system.
